Program Process Guide
The rewards of life abroad are amazing and wonderful, but are you up for the unique challenges that come with this experience? You will be away from your friends, family and the lifestyle you are accustomed to. You will have to adapt to a new language, culture, school and family. You will have to make decisions on your own and make new friends. Think about it and do some research on the country you want to study in. There is a wealth of information on the Internet that can better prepare you for your adventure!
Your parent(s) or guardian(s) need to help you make your dream happen. The application process takes time and effort, so it is important, at this stage, to make sure your parents support your decision to study abroad and have given you approval to move forward. If they feel that you are prepared and understand what’s required from them, you are ready to move to the next step.
You may receive credit from your program, but it is your responsibility to make this happen. Only your U.S. school can decide which credits you can receive. You must approach your guidance counselor to determine if you can get the credits you are hoping to receive. Bring Quest’s Academic Guide with you, and be certain of what you will be responsible for.
Fill out our online information request form in order to receive important program information from Quest via email. This email will contain Quest’s Program Agreement and Program Guidelines for your review and signature. Carefully review all of this information with your parents and contact Quest if you have any questions. We are here to help guide you through the process and make decisions that fit your needs.
The Quest Program Coordinator will confirm with you the program details submitted on your original request form. If you’re unsure of your destination, we’ll help you narrow down your choices to the country and program season that works for you. We will speak with your parents and make sure that everybody feels informed and ready to proceed with the decisions made.
You and your parents will receive the online Payment Agreement, which states the total program price for your selected destination country and Quest’s payment process. Your parents will receive an invoice for the application deposit, which is due before you submit your student application.
Quest will send you a full student application for the program you have chosen. This application can take anywhere from a few days to a few weeks to complete. Make sure you give yourself ample time prior to the application deadline to complete the application and supplemental documents.
This is when you get to meet your Quest Program Coordinator and talk face to (virtual) face. During the interview, the Program Coordinator will assess your suitability for the Quest Study Abroad program. This call lasts 30-60 minutes. Parents will speak with us at the end of the call, but the first part of the interview questions must be answered by the student alone. There is no preparation needed other than to talk about yourself, your desire to participate in the program and why you feel you are ready.
Your Quest Program Coordinator will review your application and interview documentation to determine acceptance. Our team members put a lot of thought into the decisions they make, and not all students are accepted into the program. In order to make our decision, Quest must review complete and accurate application materials. We choose students who are emotionally, socially and academically prepared for the study abroad program. We look at each student’s level of maturity, independence and ability to adapt to life in a foreign country.
You will receive a letter of acceptance from Quest via email. Your parents will receive an invoice outlining the total cost with only the first 50% of the total due within 10 days. The final 50% of the remaining program fees are due within 30 days of the invoice date.
This is a very important step in the process and can be very time-intensive. We suggest that you get started researching the requirements as soon as possible with the nearest embassy or consulate for your destination country, as requirements vary by location. Because the process does vary considerably, Quest and our foreign partner office are not able to assist with legal visa documents. It is the student’s responsibility to research the current visa requirements and to obtain and submit the visa application. Start filling out all of the paperwork well in advance, as visa approval can take anywhere from a few days to a few months to obtain.
This is the hardest part: waiting for your school and host family placement information! Making quality placements takes time, and we will need your patience during this important step. Quest will notify you and your parents of a confirmed placement in a school and then again when you are placed with your host family. Write to your host family as soon as possible to introduce yourself, and let them know how excited you are to meet them.
Working together with you and your parents, Quest will confirm your arrival date and book your roundtrip international flight to your placement area. We will also book your student travel and medical insurance for your trip, so you can rest easier while abroad!
Your Quest Program Coordinator will help you get prepped for your trip with a pre-departure orientation prior to your departure. You’ll receive an agenda before the call. We encourage you to write all of your remaining questions down so that we can make you and your parents feel prepared for your trip abroad. We will go over the program rules, what to pack, what to do if you need support once you arrive, and more!
Congratulate yourself and your family for making this happen. You are on your way to the study abroad adventure that you’ve earned!
Balance your time abroad — keep in touch with those back home, but remember that the point of studying abroad is to be present and active in your host country. Keep a blog or an online photo album so you can show all of the revelations you have had and the sights you have seen. On a rainy day, you’ll be happy to reflect on your growing experience abroad. Stay in touch with Local Coordinators and with Quest. We’d love to hear how you are doing!